Attendees: Dennis McCarthy, Dan Lassiter, George Kerr, Charlie Hood, Dave Knust, Bonnie Branch, Pat Kelly Scouts: Phillip Pool, Jesse Benavides Chair: Mark Steger Minutes: Mark Steger 1. Calendar Jun 2: PLC for new leaders - annual campout planning meeting Jun 9: Philmont participants' meeting Jun 12: Troop Committee meeting (note earlier date) Jun 14: TFC Physical Fitness test Jun 21: Swimming MB and TFC reqs Jun 28: Swimming MB and TFC reqs Jul 13-19: Summer Camp 2. Treasurer - Sharon Hood o April report - 9 months YTD income is $36,397. Expenses are $34,770. - Summer Camp is the major income/expense item remaining for the year. o 2003-2004 budget planning - No unusual budget items for next year are known. Troop membership is about the same as last year. Budget forecast should be about the same as this year's actuals. - Budget will be presented to Troop Committee in early August by Kathy Dumanski 3. PLC - Jesse Benavides/Phillip Pool o At the last PLC meeting, Court of Honor and softball game were planned. Both events went well. 4. Roundtable - Ed Nichols o Twilight Camp - Cub Scout Twilight Camp seeks Boy Scouts to staff this camp. Ed Nichols will coordinate a night when Troop 81 could volunteer in force. Contact Ed if interested. When: June 16-20, 4-8 PM Where: Breckinridge Park o Scout Show - Ticket sales are not reconciled yet. If anyone has tickets or money to turn in, please do so asap. 5. Campouts - Craig Christensen o Jul 13-19 - Summer Camp - Fifty Scouts are registered, a great turnout. The biggest remaining issue is rationing the Merit Badge class slots. Mark will do his best to meet as many desires as possible, but he's afraid that many requests will not be able to be met. Dan suggested the troop adults consider teaching some merit badges if the camp's rationing is too painful. o Northern Tier o Sea Base o Philmont - A final planning meeting of participants will be held June 9, at 7:00 PM at RBFC. o 2003-2004 - PLC planning meeting on June 2 will decide camping program - Tentative reservations for next year should be made before PLC meeting for hard-to-get sites. Make sure cancellations are allowed in case PLC planning meeting decides on a different program. ... Ft Parker SP - February 14, 2004 (Dennis) ... USS Lexington - January, 2004 (who?) ... Camp Cherokee climbing tower - late April, 2004 (who?) 6. Meetings - Dave Knust o 2003-2004 calendar planning - Dave is collecting dates for 2003-2004 that the troop should be aware of when setting next year's calendar. He will propose campout dates in time for the June 2 PLC planning meeting. The "final" calendar will be published at the first troop meeting in August. 7. Leadership - Tom Schob/Rick Montgomery o 2003-2004 troop leadership planning - The last applications for Scout leadership positions for 2003-2004 were collected at the troop softball game. Rick, Bonnie and Phillip will meet to assign positions. o TFC Physical Fitness test - Where: Apollo JHS track - When: June 14, 10:00 AM - What: One of the TFC requirements for rank advancement is to participate in a physical fitness program and demonstrate improvement. A baseline physical fitness test will be offered by the troop at the beginning of summer, early enough that a final test can be done at Summer Camp. Dan Lassiter and Jesse Benavides will coordinate this activity. o TFC Swimming requirements - Where: RBFC pool - When: June 21 and 28, 9:00AM - 12:00PM - What: The swimming requirements for TFC rank advancement will be taught and tested on two Saturdays in June. This is for first year Scouts. This is different from the Swimming Merit Badge, which will be taught at the same time. 8. Advancement - Bonnie Branch o Swimming MB - Charlie Hood - Where: RBFC pool - When: June 21 and 28, 9:00AM - 12:00PM - What: Requirements for the Swimming Merit Badge will be taught and tested on two Saturdays in June. This is for second year Scouts (and older). This is different from the TFC swimming requirements, which will be taught at the same time. o Eagles - Pat Kelly - Jordan Hoff and Steven Schob have completed their projects. - The troop has 24 Life Scouts. Fourteen have had at least an initial planning meeting for advancing to Eagle. - The Eagle Scout rank advancement form asks for references from school, church and community. Parents are advised that Circle 10 Council policy is to require that a religious reference be named. 9. Committee - Mark Steger o 2003-2004 adult leadership planning - Mark plans to email all parents a list of adult leader positions within the troop. Parents are requested to mark the positions that they are willing to serve in and return the survey. Adults are allowed and even encouraged to continue serving in the same positions they held in 2002-2003 or volunteer for new positions if desired. Please be on the lookout for this and return it in a timely fashion. o Youth Protection Training - Training is now online. All registered adults are required to have this training. Troop 81 will begin enforcing this policy. If you have not had this training, take the training online at: http://www.scouting.org/pubs/ypt/ypt.jsp o Change in bylaws - It has been proposed to change the regular night for Troop Committee meetings to the third Thursday of the month (from the third Wednesday currently). Lacking a quorum (and lacking DPS troopers to round up truant committee members ;-) this proposal will be carried over to the June committee meeting. Troop 81 Web site: http://www.bsa.net/tx/t81 --- Mark Steger