From: john_benavides
Sent: Sunday, May 30, 2004 5:31 PM
Subject: May committee meeting minutes

I apologize if you got this message twice or if you got it without leading spaces.  (I am working the kinks out of my mailing list).

Below are minutes from last week's committee meeting (May 20, 2004).

The Troop Committee is made up of the parents of Scouts in Troop 81. The Committee is responsible for assuring that the troop has the needed resources to support a quality program. The Committee meets once a month, usually the third Thursday of the month. All parents are welcome to attend.

Meeting participants included:

Brian Moore, Bonnie Branch, Craig Christensen, Dan Lassiter, Mark Steger, Rich Montgomery, Dave Knust, Ian Jaeger, Bob Centola, Angie Pitts, Steve Weaver, Charlie Hood, George Kerr, Craig Weixelbaum

Agenda (including captured minutes):

1. Calendar

    Jun 5: First Aid class - Date is still not committed.
        Kathleen Davis to teach. [More information to come soon.]
    Jun 7: Northern Tier Departure
        Coordinating adults: Dennis McCarthy and George Kerr
    Jun 8 - June 14 : Sea Base Trip

    Jun 12: "Swimming merit badge" (Part-1) and
        "TFC swimming requirements" [Both at RBF Pool]
        Brian Moore is coordinating TFC swimming requirements
        Charlie Hood is coordinating Swimming Merit Badge
    Jun 19: "Swimming Merit Badge" (Part-2) and makeup
        for "TFC swimming requirements" [Both at RBF Pool]

    Jun 21: PLC meeting (Annual Campout Planning Meeting)
        Meeting at RBF at 7:00PM
        Scout Participants are: SPL, ASPL's, Scribe, Patrol Leaders and
                Assistant Patrol leaders
        Adult Participants are: Head Scoutmaster (Craig), Scoutmaster of
                campouts (McCarthy), Scoutmaster of meetings
                (Centola/Knust mentoring), Committee chair(Benavides),
                and All patrol counselors. Bob and/or Dave Knust will be
                prepared with a template of next year's calendar for the
                meeting (incorporating band and RISD calendars)
                Brian has been trying to get time on the climbing
                council tower.

        Activities that require long lead time reservations if
        included in next year's plan:
                Military bases
                Cabins for family campouts
                Climbing tower

    Jun 24: Troop Committee meeting - 7:00PM - RBF
        Focus will be on reviewing PLC campout planning
        and any finalizing last minute summer camp plans

    Jul 11-17: Summer Camp - Camp Constantin.
        Mark Steger will be coordinating pre-orders for camp shirts,
        caps, and merit badge supplies (crafts) in advance. Since we
        are scheduled for the last week of camp, this may scouts avoid
        scarcity of these items when at camp.

    No Troop Committee meeting in July.

2. Treasurer - Kathy Dumanski
        o Mark Steger presented the April report, actually up to May 10th in
        Kathy's absence. Except for the unforeseen trailer expenses, we 
appear
        to be on target for our budget.

3. PLC - Jimmy McCarthy - No report

4. Roundtable - Craig Christensen
    Ed Nichols represented Troop 81. High lights included:
    o Health and Safety topics - Ed passed out a list of the
        the recommended contents of a Troop first aid kit for campouts
    o Learn how to use EPI pins and make sure they are not expired
        If scouts need EPI pins, they should bring their own and Adults
        leading the event should be notified of the scout's need.
    o Setting examples for scouts -- Make sure we look at our
        diets and cooking so that we are living a healthy life style.

No district roundtable in June or July.

5. Camping - Dennis McCarthy
    o Sea Base 2004 - Nancy Sanders - On track for June 8th departure.
    o Northern Tier 2004 - Dennis McCarthy - On track for June 7th 
departure.
    o Philmont 2005 - John Benavides - The troop received confirmation on
        their spots; Dates at Philmont are: July 6-18, 2005 (Travel time
    not included)
        Next payments due:
            Oct 1, 2004 - $222.50
            March 1, 2005 - $222.50

o Plan for trailer
    There was a trailer sub-committee was formed.
    Their charter is to "Investigate, define, and act on plan for future
    trailer use. This is including expenditure of funds."
    They will present their plan at the June Committee meeting.
    Members include:
    Ed Nichols - sub-committee Chair
    Brian Moore, George Kerr, Craig Christensen, John Benavides

6. Meetings - Bob Centola

    Feedback on the Court of honor included:
        Try to shorten the length.
        Maintain focus more on the boy's honors.
        Try to sort the cue beads prior to the ceremony.
        Lots of new kids didn't participate; need to clarify
            that they need to be there too.

    Hand out awards to missing participants --
    Cindy will try to get the patches to the scouts.
    Only hand out awards - Parent pins will be passed out
        at future court of honor.

7. Leadership - Rick Montgomery
    Jimmy, Bonnie, and Rick will get together after
    finals to finish filling out the leadership positions.

8. Advancement - Bonnie Branch
    o Eagles - Pat Kelly
        Bryce Kerr will finish his leadership activity this weekend.

9. New Scouts - Brian Moore
        Coming activities noted in calendar above

10. Committee - John Benavides
    o Adult leaders for 2004-2004

    A updated list for next year positions in attached; except for
    the merit badge portion which Bonnie will be working on during
    the summer.
    Please review and if errors are found, please communicate feedback
    to John Benavides (john_benavides@comcast.net).

Regards,
    John Benavides john_benavides@comcast.net
    Committee Chair
------
Troop 81 Web site: http://t81.freewebpage.org