From: john_benavides Sent: Tuesday, June 29, 2004 9:54 AM Subject: Troop 81 Committee meeting minutes for June, 2004 Meeting took place on June 24th at 7:00PM at RBF. Participants: Dave Knust, Bob Centola, Janet Centola, Mark Steger, Jimmy McCarthy, Steve Weaver, Craig Weixelbaum, Cheri Althaus, Dennis McCarthy, John Benavides, Kathy Dumanski | | Agenda | | 1. Calendar | | Jul 11-17: Summer Camp - Camp Constantin. Departure from Block Buster on Sunday, July 11th at 8:30AM. Final payment sent. 50 scouts participating. Merit Badge pre-registration submitted. ASPL's assigned for summer camp. Adults can plan to bring sail boats if they have them. | | No Troop Committee meeting in July. | | Results of the PLC's June 21st campout planning | meeting will be reviewed. Below is the committee approved campout list. Dates are being solidified. Month Campout Planning patrol ---- -------------- ------------- Sept Water Skiing Pedro Oct Climbing/Rappelling Moose Nov Marksmanship Pyro Dec Winter camp Adults Option to Winter camp is skiing Mr Moore Jan Hiking/Backpacking Fox Feb Family campout - Lake Murray Adults Mar Camporee Adults Apr Canoe Trip Shark May Lockin Whirlly Ball/Laser Tag/ Badger and Elec games Initial cost estimates $150/hr - Whirlly ball court $450/hr - Laser Tag (May not work as overnight Lockin May work as a day event... Badgers to work details.) June Prep hiking for Philmont Phil Coor July Summer camp & Philmont Adult/Phil Coor Optional stop on the way at Palo Duro Canyon We have no Sea Base 2005 coordinator and it may be too late. We have no Northern Tier 2005 coordinator either. Any interested adults? | | 2. Treasurer - Kathy Dumanski Mark presented End of May report for Kathy. How we end our financial year will depend on the unplanned trailer repair expenses. Because Troop 81 is a non-profit organization it is not allowed to refund fund-raising balances, only surplus cash payments or expense reimbursements deposited in a family's Scout Account. Proposed amendment to Troop 81 Bylaws, to be put before the Troop Committee at the August meeting: ARTICLE V. FINANCE Section 1. Treasurer == Current wording === 4. The Treasurer shall designate individual Scout Family Account balances to reflect personal Scout funds held by the Troop. Scout Family Account balances are refundable, upon request, up to 12 months after a Scout is no longer a registered member of the Troop. == Proposed wording === 4. The Treasurer shall designate individual Scout Family Account balances to reflect personal Scout funds held by the Troop. Scout Family Account balances are refundable, up to the maximum amount allowable by law, upon request, up to 12 months after a Scout is no longer a registered member of the Troop. A draft budget was proposed for our next fiscal year. Final budget will be discussed at our August meeting. I've attached the latest draft to these minutes. Any suggestions should be sent to Kathy and Mark. We are changing banks to earn more interest (Moving to First Bank of Canyon Creek.) Starting in September, we will not be reimbursing for taxes. Please obtain a tax exempt form from Kathy Dumanski before making purchases for Troop 81. | | 3. PLC - Jimmy McCarthy Campout plan was presented as suggested by the PLC. See the notes above. | | 4. Roundtable - Craig Christensen | There was no round table in June | 5. Camping - Dennis McCarthy | o Sea Base 2004 - Nancy Sanders A great time was had by the participants. Sincere gratitude to Nancy Sanders for coordinating this trip. | o Northern Tier 2004 - Dennis McCarthy A great time was had by the participants. Dennis and John Steger said it was the best high adventure camp they had ever participated in. Dennis wants to go again. Sincere gratitude to Dennis for coordinating this trip. Northern Tier is taking reservation for 2005 Any adults interested in coordinating this trip? | o Philmont 2005 - John Benavides - July 6-18, 2005 (Travel | Next payments due: time not included) | Oct 1, 2004 - $222.50 | March 1, 2005 - $222.50 | 6. Meetings - Bob Centola Initial meeting, campout, and event calendar passed out. Will be entered on-line. Follow-up mail will go out when it is ready. | | 7. Leadership - Rick Montgomery All boys that turned in leadership forms have been place. However, not all boys have been told about their positions yet. | | 8. Advancement - Bonnie Branch | o Eagles - Pat Kelly | Bryce Kerr finished all but his BOR for eagle. | 9. New Scouts - Brian Moore | TFC swimming requirements event completed First Aid for TFC and swimming event completed. Initial physical fitness test for TFC completed. Need to make a chin up bar at summer camp. | | 10. Trailer Committee - Ed Nichols | Work has begun on the trail repair. Fund raiser ideas were discussed: Janet Centola and Kathy Dumanski are investigating the possibility of having a local restaurant sponsor a Troop 81 benefit dinner. Initial thoughts are that we would target early August. The event will not be mandatory. Proceeds to benefit trailer repair fund. Fund raising activities need council approval. We discussed doing a merit badge college. Potential pit falls: = We would be competing with the Council = We would need to have more rigorous counselor qualifications. = At the council level, there is a huge demand; could we handle the lines and demand? = It would be difficult to complete all the requirements for a number of the required merit badges. Potential alternatives: = Do it as a district training opportunity. The district used to do 8:30AM-12:30PM Saturday classes for these required MB Cit in Com Cit in Nation Cit in World Maybe: Computer Fire Safety = Merit badge classes -- Open up only to a select number of other troops. Other ideas voiced: = Distributing flyers = Recycling cans = Garage sale? = Ask Cindy McCarthy about other fund raisers. Other Misc. topics: The church (RBF) might move as early as January or in a couple years to grow. Regards, John Benavides john_benavides@comcast.net Troop 81 Committee Chair ------ Troop 81 Web site: http://t81.freewebpage.org